Office Assistant

Job Description

At AHN Healthcare@Home, we’re looking to add to our extraordinary care team. Grounded by our belief that outstanding care is best delivered in a team-based environment, our Office Assistant will partner with our field staff and leaders to provide the best support to the patients that we serve.

In partnership with Allegheny Health Network, AHN Healthcare@Home is an accredited recognized leader in home health and hospice. We are a proud and passionate team that works together to provide the highest quality patient care – care that makes a significant impact on people’s lives every day.

Our high value rewards package:

• Up to (22) paid holiday and personal days off in year one
• 401k plan with matching contributions
• DailyPay: Access your money when you want it!
• Industry-leading 360 You™ benefits program
• Company paid emotional health and wellness support for you and your family
• Adoption assistance
• Access to Ramsey SmartDollar

Certain benefits may vary based on your employment status.

What you’ll do in this role:

• Coordinate setup and cleanup for meetings including furniture layout. Maintain cleanliness of meeting spaces.
• Order office and cafeteria supplies as needed and approve orders.
• Maintain relationship with GHG facilities management.
• Handle confidential and non-routine information.
• Supervise the maintenance of office equipment including copiers, postage machines, coffee machines, heating and cooling system, biannual refrigerator and sink filter replacement, etc.
• Provide customer service to staff daily to address concerns involving equipment malfunction, housekeeping issues, heating and cooling adjustments, and other building and grounds-related needs.
• Ensure that all areas of the building are kept in a clean and orderly condition
• Responsible for compliance with all appropriate federal, state, and local laws and regulations.
• Responsible for keeping all equipment, furniture and fixtures in a functional state of repair through observation, evaluation, and preventative maintenance.
• Assists with clerical duties such as photocopying, faxing, filing, phone correspondence and collating.
• Sort and distribute mail.
• Effectively utilize computer software applications in word processing, spreadsheets, database and presentation software (MSWord, Excel, Access, and PowerPoint). Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.
• Assist with program coordination workflow in HCHB.
• Answer phones and monitor Clarus buckets as needed.

We are looking for compassionate Office Assistant with:

• High school diploma or GED; one or more years of experience or training; or equivalent combination of education and experience.
• One-year prior facilities management experience preferred.  
• One-year customer service experience required.
• Must be able to work in a fast-paced environment with demonstrated ability to manage multiple competing tasks and demands.
• Demonstrates patience, flexibility, and strong organizational skills.
• Able to prioritize according to urgency.
• Able to effectively manage concurrent demands and multi-task.

NOTICE: Successful completion of a drug screen prior to employment is part of our background process, which includes medical and recreational marijuana.

By supplying your phone number, you agree to receive communication via phone or text.

By submitting your application, you are confirming that you are legally authorized to work in the United States.

JR# JR245460